What are sub-codes?

Account sub-codes are entered together with their related companies, branches, and cost centers in order to generate the full account numbers. These accounts are created for each financial year, regardless of the current status of the financial year.

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How to Enter New Accounts

1. Select Add.

2. Enter accounts starting with the first heading account such as Equity, Revenue, etc.

3. Select Save. Each account sub code requires the following details to be entered:

• Type is selected from the default types as setup in account types
  
• Class specifies whether the particular account is a Heading (Parent) or Posting Account. Heading accounts cannot be posted to but are used to total all posting accounts underneath it in the account structure.
  
• Name specifies the name of the account.
  
• Sub-code specifies the base account number. Normally 3 to 5 digit numbers.
  
• Status specifies whether the account is active or closed.
  
• Control Account specifies whether the particular account is a control account. Control accounts in Moveware are used to help automate tasks such as invoicing and receipting by creating 2-sided journals automatically. The required linked accounts in Moveware include:
  
  -Trade Debtors
  -Trade Creditors
  -Payroll Clearing
  -Open Balance Equity
  -Current Year Earnings
  -Retained Earnings
  
  
• Accounts designated as control accounts are displayed by selecting the Control Code Tab in General Ledger Setup.
  
• Tax Code specifies if tax is normally applicable for the account and if so what type.
  
• BAS Code is used to assist in identifying BAS accounts.
  
• Details can be used to provide additional information about the account.
  
• Company specifies which companies the account is applicable to selectable fromthecompanies setup in Moveware.
  
• Branch specifies which branches the account is applicable to selectable fromthe branches setup in Moveware.
  
• Cost Center specifies which companies for which the account is applicable to and selectable from the cost centers setup in Moveware

2. Moveware creates the accounts and automatically sets the parent account for each posting account. Moveware also sets the account level, which is the level of the account in the general ledger.

Note: Both the Parent Account and the level can be changed for a particular account by directly editing the Parent account or by using the arrows at the bottom of the screen to promote or demote accounts.

3. Add or Copy to create subsequent accounts.

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