Moveware allows Job costs that are entered in the Supplier Purchases window to be allocated to selected jobs. There are two situations that this is applicable to: 

1. The Job already has the supplier product on the cost option to be linked to.
2. The Job doesn’t have the supplier product on a cost option, and will need to have the line added.

To allocate costs to a Job from a Job Cost Option (Established Line): 

Double click the Job field above the Invoice charge lines. Select a Job from the Lookup window and click OK. Doing so will open the Allocate Purchase Costs window, which is the costing screen from the job selected: 

On the Allocate Purchase Costs screen, adding Act Costs to a line will link the purchase to that line, and if the vendor wasn’t currently on the line, adding the Act Cost will populate the vendor from the purchase invoice as well: 

Once all the necessary lines are entered, exiting the Allocate Purchase Costs screen (Exit button, top right) will populate all the products and the values onto the invoice and return the user to the Purchase screen:

 

Further jobs can be added to the same purchase by using the same method, where each line will have the Job Reference number of the job it is being linked to, allowing multiple jobs to be linked to a single purchase invoice: 

Once lines are completed, the purchase can be posted which will close the accrual status on those lines.

To allocate costs to a Job by adding a new line: 

Alternatively, some situations could arise where a line has not been established on a cost option, making adding Actual Costs on the Allocate Purchase Costs screen. In those situations it may become necessary to add a new line to the costing screen of the job. To do this would be to add the Supplier Product to the Purchase, and then link the new product to the job. After creating the header to the screen, add a product to the purchase by pressing the add button next to the purchase body: 

Fill in the information and values for the new line and save the line. Then by double clicking in the Ref field will open a Job lookup. Locate and select the appropriate job, and either double click the job, or select and press okay: 

Selecting the job will link the supplier product to the job, and will update the costing screen with the new purchase information and Actual Cost. If there are multiple cost options on the job, a popup will follow where the user must select the appropriate cost option prior to linking: 

Job Prior to linking:

Job After linking:

Further jobs can be added to the same purchase by using the same method, where each line will have the Job Reference number of the job it is being linked to, allowing multiple jobs to be linked to a single purchase invoice: 

Once lines are completed, the purchase can be posted which will close the accrual status on those lines. 

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