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- Help and Support
Using the Add a New Batch [], a new batch will be added:
Selecting the Bank Account that will be making the payment (the Electronic Clearing Account can be selected to allow processing payment at a later step), and the Method. By selecting the method, the supplier list will be automatically filtered to include only suppliers with that payment method:
Once the batch payment is created, amounts will need to be selected to include in the batch payment. This is done down in the Supplier list thorough several methods:
By using the Ageing Period featured on this page, the supplier balances can be filtered into different periods. By default, the periods are 30 days, but by changing the Ageing Period field in the bottom left hand corner, the periods could be changed to different lengths (45 would change the columns to 45/90/135 days for example). Once filtered, amounts can be added according to period by using the buttons on top of the column.
The toggle located at the top of each column will allow the user to filter only suppliers with balances in that period:
The red checkmark [] will select all transactions in the column, regardless of what is filtered, and add them to the batch:
Finally, the last button [] on the top of the columns allow to add only the highlighted supplier balance from that column:
Alternatively, double clicking on a supplier will select all the outstanding purchase invoices for payment:
If there is an item on hold for the selected supplier, the amount will be excluded from the batch:
Finally, if more control is required in the creation of the batch, the Inquiry tab will allow users to add individual invoices to the batch. The Inquiry tab has an updated section where adding and excluding transactions can be done to individual purchase invoices:
By highlighting the required invoices, and using the add [] / exclude [] buttons, specific invoices can be added to the batch which will now be updated on the search tab:
Finally, there is the Select All [] and the Deselect All [] buttons which will add all of the filtered items to the batch, or return the batch back to 0.00 respectively.