How to Manually Add a New General Journal

1. Navigate to General Ledger > Journals > New tab.
2. If required edit the Effective Date with the Modify Effective Date tool  or allocate the Journal to the 13th Period.
3. Enter the Reference of the new Journal. This field must be complete. It can be a Journal book number, Invoice number or cheque number.
4. Enter the Name of the Journal. Type a transaction description for the Journal in the Description field. This will be displayed in the General Ledger.
5. Add a Journal line by clicking the Add button and selecting a General Ledger account. The Account Code can also be entered by typing directly into the Quick Add Account field (above the Account field) and pressing Enter. Fill in the Description, Reference, Debit or Credit amount, Tax amount and Code.
6. Repeat step 5 to add all necessary Journal lines.
7. Select the Post as Updated Journal checkbox for the balances to be posted to the General Ledger straight away.
8. Select the Create Reversing Journal and if required select a Reversing Journal Date for a Reversing Journal to be created on the first day of the subsequent financial period.
9. Click the Post Journal button to post the new General Journal.

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To save a new Journal as recurring, see Add a Recurring Journal.
An Accrual report may also be generated (see Create an Accrual Journal).

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Journal records of the following types are entered automatically:

• Customer Invoice
• Customer Receipt
• Supplier Purchase
• Supplier Payment
• Payroll Journal
• Bank Transfer
• Quick Payment
• Quick Deposit
• Account Revaluation
• Bank Deposit
• Electronic Payment

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