Field	Description
First Name	Employee’s First Name.
Middle	Employee’s Middle Name.
Last Name	Employee’s Last Name.
Preferred	Employee’s Preferred Name.
Title	Mr, Mrs, etc.
Diary Name	The Daily Diary / Operations Diary screen will display an employee’s name using this field, provided the System Parameter “Display Diary Name for Labour in Daily Diary” is activated (given a Value of Y). Commonly used to display a nickname instead of the employee’s actual name.
Home Address	The employee’s home address.
Suburb	The employee’s home city/suburb.
State	The employee’s home state.
Post	The employee’s home post code.
Postal Address	The employee’s postal/mailing address.
Home	The employee’s home phone number.
Work	The employee’s work phone number.
Mobile	The employee’s mobile/cellular phone number.
Fax	The employee’s fax number.
Email (W)	The employee’s work email address.
Email (P)	The employee’s personal email address.
Emerg Contact	The employee’s emergency contact person.
Phone	The employee’s emergency contact phone number.
Award	Awards (modern awards) are legal documents that outline the minimum pay rates and conditions of employment. To add additional awards you can go to Administration->Movewar Setup->Codes Management. Select "Pay Award" from the list and add a new one.
Add to Phone List	Check this box to add to the Internal Phone list. Press F5 to bring up this list.
Previous Occ	The employee’s previous occupation.
License No	The employee’s driver’s license number.
Nationality	The employee’s nationality.
Expiry Date	The employee’s driver’s license expiry date.
Languages	Languages spoken by the employee.
Rating	A rating field for classifying employees.
Supplier	The Supplier linked to the employee. Used for associating employees with the Supplier who invoices you for the employee’s services.
Product	The Supplier Product linked to the employee.
Agent	The Agent the employee works for.
Branch	The Branch the employee is a part of.
Prev	Your previous software’s employee ID, or another employee ID.
Username	A custom username you can set up for the employee. If the System Parameter “Use System Usernames as well as Initials” is set to a value of Y, it will allow the user to log in to Moveware using this name.
Current Status	Active or Inactive employee.
Employee Status	To designate full-time, part-time, subcontractor, etc. This list is customizable in Codes Management when you select Employee Status from the Type dropdown.
Type	Select “Field” for non-office employees and Office for office staff.
Gender	The employee’s gender. This list is customizable in Codes Management when you select Gender from the Type dropdown.
Role	The employee’s role at the company. This list is customizable in Codes Management when you select Role from the Type dropdown.
Group	An employee group, to assist with payroll or reporting on a set of employees. This list is customizable in Codes Management when you select Employee Groups from the Type dropdown.
Department	The department the employee works in. This list is customizable in Codes Management when you select Department from the Type dropdown.
D.O.B.	Employee’s Date of Birth.
Start Date	Employee’s Start Date at your company.
Date Terminated	Employee’s Termination Date at your company.
Last Review	The employee’s last performance review date.
Next Review	The employee’s next performance review date.
By	The person who terminated the employee.
Visa	Work Visa information.
Expiry	Work Visa Expiry date.
Moveware User	If the employee is a Moveware User, set to Y.
Estimator	If the employee does inspections/surveys, set to Y.
Move Manager	If the employee is a Move Manager/Coordinator, set to Y.
Acct Manager	If the employee is an Account Manager, set to Y.
Credit Controller	If the employee is a Credit Controller or works with Accounts Payable, set to Y.
Relo Consultant	If the employee is a Relocation Consultant, set to Y.
Labour	If the employee works as a Labour / Crew resource, set to Y. This allows them to be assigned to Jobs via the Daily Diary / Operations Diary.
Template	Template employees are used when you recruit temporary labour, to avoid having to create a new employee record for each temporary crew used.
Hire Labour	This indicates in the Daily Diary/Operations Diary that the employee is part of a hiring agency.
Costing Item	Costing Items represent groups of employees such as Packer, Driver, or Helper. When setting up a Costing Item, set this to Y. From the Employee Search screen, Costing Items can be toggled to yes at the bottom of the screen. Labour Rates can then be set against entire employee groups, affecting all employees within that group.
Mobile User	If the user should have access to one of Moveware’s mobile products, choose it from the list.
Picture	A picture of the employee. Double click to add a picture.
Reason for Termination	The reason the employee was terminated.
Comments	General comments pertaining to the employee.
Branches	Branches under which the employee should be available to add to a Job. For instance, if an employee is part of Branch A, but branches B and C must be able to add them as resources on their Jobs, double click on the Branches field, and select branches A, B, and C from this list.
Cost Centres	If an employee should only be viewable on the Operations Diary for certain Cost Centres (Types of Jobs), choose the Cost Centres that apply. For instance if the employee should only be available for DOM jobs, choose only DOM and that employee will not be on the list for other Types.
Sort	The sort order of the employee on the dispatch screen. Enter a number for each employee, and they will be sorted numerically.
Commission %	The percentage of commission that a Sales Rep earns against the revenue of each Job where they are the Sales Rep.
Commission Type	A way of grouping employees by their commission structure to facilitate reporting. This list is customizable in Codes Management when you select Commission from the Type dropdown.
Calc Type	The Calculation Type of an Employee’s costs. Using the Labour Rates tab of Employee Management is a better way of setting employee costs.
Cost Type	The listing of Costing Items (see above for a description of Costing Items). Add an employee to their respective costing items and they will display on the Operations Diary. Hold Ctrl and click to add to multiple Cost Types.
Skills	To record skills, certifications, training courses taken, etc. This list is customizable in Codes Management when you select Skills from the Type dropdown.

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