Reviewing Past Supplier Activity can be done using the Show Zeros toggle on the Inquiry tab of Supplier Management.

This will show all activities for the Supplier:

Toggling the Apply View will separate the list into invoices and all transactions applied to those invoices:

There are generally 3 kinds of transactions on this list:

1. Purchase Invoices/Credit Notes – will show up with a Description of the invoice and will be bolded. These invoices will be a CI source and will usually be a header of other transactions being applied to said invoice.
2. Payment – Description of “Payment: Description”. These will be transactions that have been directly applied to a Purchase Invoice through the Payments screen. Double clicking these fields will open the G/L Payment Details, where the payment can be un-applied from the invoice.
3. Apply – Description of “Apply: Description”. These transactions are created when an un-applied payment/invoice/credit note are applied to another invoice/credit note using the Apply tab. These transactions will appear in pairs on the list and cannot be un-applied the same way as a Payment. In the below example, payment 1031, a payment made on account, has been subsequently applied to purchase 400054, creating Apply transaction 1032:

How to Un-Apply Payments

To un-apply payment 1031 from purchase 400054 the Apply journal (1032) needs to be voided. This is done by selecting the Apply transaction and using the void journal button: 

Voiding the Apply journal will return the Invoice and the Receipt back to outstanding.

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